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Privacy Policy

  1. Introduction

Field Vision Ltd is committed to conducting its business in alignment with current data protection laws applicable. Field Vision Bars strive to achieve the highest standards of ethical conduct.

This policy outlines the expected standards of Field Vision LTD, f its employees and third parties, specifically in relation to the use, retention, transfer, disclosure and destruction of any personal data belonging to customers and employees of Field Vision Ltd.

For the purpose of this policy data us defined at any information (including opinions and intentions) which relates to a person. Personal data, including records, names, addresses, identification details and employment records, is subject to certain legal safeguards and other regulations which impose restrictions on how companies and organisations can, and do process data.

  1. SCOPE

One of the biggest differences between GDPR and older data protection laws is the scope. Any company located in the EU collecting or processing data must comply, as must companies collecting or processing data belonging to EU citizens (regardless of where the company is located). UK citizens will still have the same data protection rights post-Brexit. It is the duty of Field Vision Ltd and its employees to ensure that all policy standards are upheld.

  • Why we Gather Data:

Data is collected within our business means for the purpose of fulfilling our contractual obligations t a customer, client, employee or third party. This data includes: communications in regards to; delivering a product, service contract, or work obligations, financial processes; Purchase orders, invoices, payroll and other finical documentation relevant to the field of work, Delivering Health and Safety; risk assessments, fire procedures, method statements, record of attendance and other relevant documentation to the field of work, personal accreditation; of for event services, employment records; attendance, record of hours, record of training and other record set out in the terms and statement of employment contracts.

We may also ask for consent from any party in order to send promotional emails about products, services and offers and or to contact your for market research purposes.

 

2.2 What Data might we collect, and how:

Personal information that we collect is dependant on the level of service and nature of relationships. And may include (but is not restricted to):

  • Name
  • Job Title
  • Address
  • Email Address
  • IP Address
  • Information regarding what pages your have accessed and when
  • Contact Numbers
  • Driving License
  • Vehicle Information (name of driver, registration, make and model)
  • Transaction History
  • Photography
  • Company Information
  • Financial records
  • Health and safety certification
  • Training record and or certifications
  • Bank details

Field Vision LTD collect and securely store this information. Data is deleted, achieved and or removed due to inactivity , annual clearance and at request.

 

2.3 Data Ranging and use:

The scope of data collected, retained and processed with and by Field Vision LTD is as follows:

  • Purchases/ service exchange and client enquiries
  • Monitoring behaviours
  • Employee profiles
  • Customer profiles
  • Third party Customers
  1. Data use, data sharing and data protection
    • How data is used:

Field Vision Ltd holds all data securely and will hold all personal information in systems such as EPOS systems, Financial database and employee platforms. This data is held for as long as necessary for the relevant activity. Alternatively data may be held under terms and statements of contracts relevant to services delivered to customers and clients.

Field Vision Ltd reviews its retention periods regularly.

Field Vision Ltd employee electronic safeguards to further protect data. All procedures implemented by Field Vision Ltd are in accordance with the Data protection Act 1998 and General Data Protect Regulations 2018 (GDPR).

 

3.2 How data may be shared:

Data will not be shared with any third parties outside of Field Vision Ltd without consent.

  • Data protection:

In accordance with The General Data Protection Regulations (GDPR) 2018 any subject of data has the following rights:

  • Field Vision Ltd can supply a copy of all data within one month of a written request.
  • Field Vision Ltd will rectify any inaccurate information within one month of a written request.
  • Field Vision Ltd will erase any data that isn’t required by law within one month of a written request
  • Field Vision Ltd will restrict data held within one month of a written request
  • Field Vision Ltd will cease processing personal date on request

To request any of the above email getintouch@fieldvisoon.co.uk

  1. Cookies policy
    • What is a cookie:

A cookie is a small file placed on your computer’s hard drive. It enables companies’ websites to identify a customer’s computer as the customer views different pages.

Cookies allow websites and applications to store a customer’s preferences in order rot present content, options or functions that may relevant or specific to them. They also enable companies to see generalized information such as: how many people use /access the website and what pages are most visited.

  • How we use cookies:

Field Vision Ltd do not actively use cookies to track nor trace data on any trends or custmer data. In the evnt we may use cookies, we may use cookies to:

  • To evaluate website traffic
  • To test relevant website content
  • To display customer based preference information
  • To recognize return visits to our website

 

  1. What is GDPR

The General Data Protection Regulation (GDPR) was implemented from May 25th 2018, and replaced legacy regulations and introduce several new laws and non-compliance penalties.

  • GDPR Goals

Individual control over personal data. The main goal of GDPR is to give individual citizens more control over their personal data and how that data is used.

One, simplified regulation. GDPR replaces several older data protection laws (i.e. The Data Protection Directive), and unifies EU laws under one regulation. The language in the GDPR regulation is quite easy to understand, making it easier for companies to comply.

Higher compliance rates. GDPR was created with the intention of higher levels of compliance and so has much harsher penalties than previous data protection laws.

  • GDPR and Changes

Many of the major changes that come with GDPR fall under several overarching themes:

  • Anonymization/pseudonymisation: All personal data should be anonymized when possible. That means information from which it is possible to identify an individual should be either removed from a data set or encrypted, so individuals remain anonymous.
  • Right to be forgotten: Companies have to erase personal data if a customer requests it, and if certain conditions are met (including a company’s noncompliance).
  • Right of access: Individuals have the right to know how their data is being used. Data controllers and processors must explain how personal data is used, who it’s shared with and why— upon request.
  • Data portability: Individuals have the right to easily transfer their data from one provider or processor to another. Companies must give individuals their data in an easy to read format or pass it on to the provider, when requested.
  • Data breach notifications: GDPR has very specific requirements for what an organisation must do in the event of a data breach. Notifications must be sent to anyone affected within 72 hours.
  • Appointment of a Data Protection Officer (DPO): Public authorities, systems that have large-scale user monitoring (like behaviour tracking tools), or companies that process large amounts of data must have a DPO. A DPO’s purpose is to lead their company towards compliance and act as the primary liaison with local and EU data authorities.
  • Privacy by design: GDPR strives to protect personal data as a fundamental right. Because of that, designing products and services with data protection in mind will now be a legal requirement.
  • Legal basis for data use: Organisations must be able to demonstrate that they have relied upon one of the six legal grounds for using personal data.
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